Assistant Director of Alumni Programs

Apply now Job no: 492593
Work type: Staff (Full-Time)
Location: Winter Park, FL
Categories: Alumni Programs
Division: Advancement

FLSA Status:


Service Months:


Position Summary:

The division of Institutional Advancement creates extraordinary giving that changes lives by inviting volunteer leaders, prospective donors, and philanthropists to participate in Rollins' future. In doing so, we educate about the power of philanthropy, we communicate the impact of active engagement, and we steward well those who do. Our donor- and mission-centered work fosters joyful giving experiences for our alumni, parents, and friends, and meaningful outcomes for our students.

Reporting to the Senior Associate Director of Alumni Programs, the Assistant Director of Alumni Programs is a key member of the Alumni Relations team who will oversee engagement efforts of our young alumni population through regional programming and alumni career network initiatives, as well as volunteer recruitment. The Assistant Director plays an integral role in connecting alumni with each other and with the institution by managing regional chapters as well as supporting on-campus alumni engagement opportunities. Through assessing the needs of alumni and strategic planning priorities of the College, the Assistant Director will enhance the programming and support available to young alumni in their transition from Rollins to pursuits of meaningful lives and productive careers.

Primary responsibilities include:

  • Develop and implement strategies to engage young alumni.
  • Benchmark best practices, develop regional and digital programming with an emphasis on young alumni, and strengthen volunteer leaders in order to increase chapter participation and alumni engagement to build vibrant alumni communities across the country.
  • Expand offering of alumni career network programming and volunteer opportunities to regional chapters with large young alumni populations, including development of transitional programming, career & life planning resources, and communications.
  • Oversee assigned regional chapters and provide volunteer management expertise to respective regional councils. Cultivate, recruit, and train alumni volunteers, as well as provide ongoing motivation for chapter leaders while fostering strong relationships with alumni.
  • In collaboration with chapter leaders, schedule, plan, and coordinate an annual calendar of alumni events. Coordinate event logistics, manage event registration process and budget, provide on-site event facilitation, and oversee event follow-up.
  • Working with the Associate Director of Alumni Communications, implement a communications plan for chapters and alumni programming, including writing content for emails, newsletters, and event invitations.
  • Manage volunteers and coordinate events for Alumni Weekend.
  • Build partnerships with Institutional Advancement staff and collaborate on annual fund campaigns, alumni data processes, and special projects.
  • Assist in maintaining an online toolkit for alumni volunteer resources and training materials, as well as streamline the event requests process for the Alumni Relations office.
  • Design and implement measurement tools to evaluate the effectiveness of programs, events, and volunteers.
  • Represent the Division of Institutional Advancement on campus and at various alumni events.

Minimum Qualifications:


  • Bachelor’s Degree plus two to four years of job-related experience.
  • Alumni relations and/or higher education or non-profit volunteer management experience desirable.
  • Proficiency in Microsoft Office, ability to learn and utilize Ellucian Banner database and Argos reporting tool.
  • Experience using social media tools.
  • Ability to learn event registration, photo, and website editing tools to create and maintain chapter websites, newsletters, and email communications.
  • Strong project management and organizational skills; detail-oriented; ability to set and balance multiple priorities, and manage time effectively in a deadline-driven environment.
  • Excellent interpersonal, verbal, and written communication skills; thorough knowledge of business English, spelling, and grammar.

Work Environment:

  • Willingness to work in a team-oriented environment and ability to work collaboratively with alumni as well as Rollins faculty, administrators, and staff. Flexibility and strong customer service skills are critical for frequent interaction with volunteers.
  • Must be willing to work some evenings and weekends throughout the year, including Alumni Weekend, alumni chapter events, and Alumni Association Board of Directors meetings.
  • Ability to travel as needed.

Special Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Cover Letter
  2. Resume

Screening of applications will begin immediately and continue until position is filled.

Rollins offers a competitive hourly pay rate plus a generous benefits package featuring comprehensive health insurance coverage, generous paid time off, retirement savings plan with generous employer contribution, full tuition waiver after one year for employees, spouses, domestic partners and dependents.

Our Values:


Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

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