Summer Event Coordinators

Apply now Job no: 492725
Work type: Staff (Part-Time), Staff (Temporary), Student (Graduate Assistant)
Location: Winter Park, FL
Categories: Scheduling & Event Services
Division: Institutional Advancement

Service Months:

Summer: May 16, 2018 - August 1, 2018

Position Summary:

The Scheduling & Event Services Department at Rollins College is seeking three (3) energetic Summer Event Coordinators. These are summer residential appointments, which require the coordinators to live on campus during the 2018 summer. The coordinators will serve as liaisons between the college and conference groups visiting Rollins. The Summer Event Coordinators report to the Associate Director of Scheduling and Event Services. Candidates must be available to work from May 16th through August 1st.

Primary responsibilities include: 

  • Assisting in the Scheduling & Event Services office to prepare for summer conference group arrivals and performing other general office duties
  • Ensuring residence halls and meeting facilities are prepared prior to group arrivals, submitting work orders and service requests and following up on requests
  • Facilitating check-in and check-out procedures for visiting conference groups, overseeing issuance of keys to the residence halls
  • Troubleshooting logistical concerns, coordinating the distribution of event materials to groups, preparing and maintaining conference paperwork
  • Coordinating ongoing housekeeping needs with Facilities Management and following up on work order requests
  • Acting as liaison for groups for all campus departments (Catering, Class Tech, Facilities Management, and Campus Safety)
  • Coordinating space requests with other departments, arranging residence halls and meeting room facilities to meet the requirements of visiting groups, including moving tables, chairs and ensuring signage is posted prior to group arrivals
  • Assisting with other summer events on campus
  • Creating and distributing the summer conferences newsletter throughout the summer, and immediately communicating any issues with the department of Scheduling and Event Services
  • Performing related duties as assigned

 To learn more about the Scheduling and Event Services Department, please click here.

Minimum Qualifications:


  • High School education plus one year of additional business, technical or college training or equivalent combination of education and experience
  • Excellent customer service skills
  • Strong interpersonal skills and ability to use tact and good judgment in resolving work problems and dealing with the public
  • Strong written, verbal, and interpersonal communication skills
  • Strong time management and organizational skills
  • Ability to be a self-starter and excel in a fast paced environment
  • Experience with making quick decisions and the ability to respond to last minute requests and issues
  • Must live on Campus during the 2018 summer and be on an on call schedule (with pre-approved days off each month)

Level 2 Background Screening Requirement

Once an offer of employment is made, the candidate must pass a Florida Level 2 Background Screening prior to May 1, 2018. The cost of the fingerprinting is the responsibility of the candidate.

Summer Event Coordinators cannot start working until all background screening results are returned and cleared or until they have received an approved exemption.

Preferred Qualifications:

  • Preference will be given to current Rollins students and recent alumni
  • Extensive knowledge of Rollins College is preferred
  • Experience managing events, working with large groups, and/or working an on call schedule is preferred

Work Schedule



The Summer Event Coordinators must live on Campus during the 2018 summer and be on an on call schedule (with pre-approved days off each month).

Summer Stipend: $3,500.00 (paid on a bi-weekly basis)

Housing Value: One single room in an on-campus residence hall, valued at approximately $3,000.00

Meal Value: 75 meals in the Skillman Dining Hall, valued at approximately $700.00

Fingerprinting: Approximately: $70.00

Special Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Resume
  2. Cover Letter (Optional)

Screening of applications will begin immediately.

Applicants must be currently authorized to work in the U.S. at the time of employment.

Our Values:


Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

Advertised: Eastern Standard Time
Applications close: Eastern Daylight Time

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