Property Management Administrative Assistant

Apply now Job no: 492736
Work type: Staff (Full-Time)
Location: Winter Park, FL
Categories: Property Management
Division: Business and Finance

FLSA Status:


Service Months:


Position Summary:

The Administrative Assistant performs a wide range of complex administrative and operational assistance and provides support to the office of Property Management.

Essential Job Functions:

  • Respond to departmental incoming calls, e-mails, and general correspondence
  • Maintain electronic and hard files of commercial & residential property records, including correspondence, LOIs, COIs and leases, for example.
  • Track & update residential leasing renewals, manage deposit refunds
  • Manage parking and building card access program for commercial tenants
  • Program cards, doors & elevator access
  • Input utility chargebacks
  • Reconcile department purchasing card
  • Process departmental Invoices through Banner and/ or Yardi
  • Prepare leasing paperwork for residential tenants
  • Working hand in hand with Property Accountant on invoices, certificates of insurance, etc.
  • Place stock & custodial supply orders
  • Manage social networking
  • Update department website and department forms as needed
  • Maintain key inventories and other departmental logs on RShare
  • Manage work study position
  • Perform related duties as assigned

Minimum Qualifications:


  • Associates Degree preferred
  • 2-3 years of equivalent experience in real estate or property management highly preferred
  • Experience providing administrative and operations support
  • Proficiency with computers and desktop software (MS Office, Cascade, Outlook, SharePoint, Yardi Explorer, Banner, R-Card)
  • Experience maintaining web pages and social media preferred
  • Excellent written and oral communication skills and strong customer service orientation
  • Strong organizational and analytical skills, detail-oriented, time management skills, ability to set proprieties and manage time effectively
  • Ability to work independently and make decisions that reflect sound judgment
  • Ability to maintain composure and communicate tactfully and professionally when dealing with tenants and the community

Work Environment:

  • Office environment that is highly interactive, and very confidential
  • Extremely fast-paced at times, and very time sensitive

Special Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Cover Letter
  2. Resume

Screening of applications will begin on immediately.

The pay rate is $14.36 per hour.

Rollins offers a generous benefits package featuring comprehensive health insurance coverage, generous paid time off, retirement savings plan with generous employer contribution, full tuition waiver after one year for employees, spouses, domestic partners and dependents.

Applicants must be currently authorized to work in the U.S. at the time of employment.

Our Values:


Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Business and Finance