Careers

Assistant Director, Alumni Programs

Apply now Job no: 492761
Work type: Staff (Full-Time)
Location: Winter Park, FL
Categories: Alumni Engagement
Division: Institutional Advancement

FLSA Status:

Exempt

Service Months:

12

Position Summary:

The Assistant Director of Alumni Programs plays an integral role in engaging alumni with each other and with Rollins. The Assistant Director will establish, develop, and implement diverse and creative programs to bring alumni closer to the College. Major initiatives include Alumni Weekend, the Reunion programs, faculty speaker programs, and the International Travel Program. Assistant Director reports to the Senior Director of Alumni Relations.

Primary responsibilities include: 

  • Create and implement a comprehensive and inspiring plan for Alumni Weekend to ensure the experience brings attendees closer to the institution and meets participants expectations. Work in partnership with the campus community, affinity volunteers, trustees, class volunteers, the advancement team, the president’s office, annual fund, major gifts, and planned giving to establish an annual plan for Alumni Weekend with goals, deliverables, and timelines for each affinity and class, and overall.
  • Responsible for increasing the opportunities for alumni to connect and engage with the College   and each other through the leadership and management of the reunion programs, including affinity and athletic reunions. Conduct alumni surveys to determine specific components and interests of each reunion group and use the results to create an inspiring reunion/alumni weekend programming.
  • Identify, recruit, train, support and recognize class and affinity leaders and volunteers to ensure goals are met and the committees reach their full potential. Ensure that all lead volunteers and attendees are coded properly. Ensure all volunteers are stewarded and thanked appropriately for their level of service.
  • Collaborate with faculty, staff, advancement and alumni engagement colleagues to create a consistent and meaningful volunteer experience. Coordinate logistics for programs and events which take place on and off campus.
  • Research best practices and remain current on alumni trends, engagement strategies, and services offered by other institutions.
  • Manage all aspects of the alumni International Travel Program including identifying tour operators, selecting trip itineraries, overseeing marketing, and maintaining traveler communications.
  • Works with fellow Assistant Director of Alumni Communications in collaborating with Communications and Marketing to develop materials for these events. Coordinate with this colleague to execute online and printed invitations and other materials to promote and market reunions and Alumni Weekend events.
  • Represent Division of Institutional Advancement at various alumni events.
Education and Experience Required

 

  • Bachelor’s Degree, Master’s preferred.
  • Requires 5+ years of job-related experience.
  • Experience in higher education and/or non-profit organization is preferred.
  • Ability to organize and plan large-scale, complex, high quality events requiring attention to detail including pre, on-site, and post-event logistics and follow up, and the ability to leverage this information for budget/data/metric reporting purposes.
  • Ability to manage multiple events in multiple locations; highly organized.
  • Proven skills at building and supporting effective volunteer structures to meet goals.
  • Proficiency in Microsoft Office, ability to learn and utilize Ellucian Banner database and Argos reporting.
  • Ability to handle confidential information, maintain and update files with high degree of accuracy, and sensitivity to the importance of stewardship and donor relations.
  • Strong organizational and analytical skills; detail-oriented; ability to set priorities and manage time effectively in a deadline-driven environment.
  • Strong verbal and written communication skills; thorough knowledge of business English, spelling, and grammar.
  • Strong interpersonal skills, with a willingness to work in a team-oriented. environment, and ability to work well with alumni and donors as well as Rollins faculty, administrators, staff, and students.
  • Ability to work occasional evenings and weekends to implement events and programs, as well as travel to select regional locations.

Special Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Cover letter
  2. Resume
  3. One or two examples of an event plan/brief for a large complex event that demonstrates your previous work in any of the areas described in the job posting

Screening of applications will begin immediately.

Rollins offers a competitive salary plus generous benefits package featuring comprehensive health insurance coverage, generous paid time off, retirement savings plan with generous employer contribution, full tuition waiver after one year for employees, spouses, domestic partners and dependents.

Our Values:

 

Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

 

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