Recruitment Coordinator

Apply now Job no: 492963
Work type: Staff (Full-Time)
Location: Winter Park, FL
Categories: Crummer Graduate School of Business
Division: Academic Affairs

FLSA Status:


Service Months:


Position Summary:

The mission of the Crummer Graduate School of Business at Rollins College is to develop global business leaders and innovators through a high quality, integrated, experiential education that prepares them to add significant value to their organizations and communities. Through their drive to bring this mission to life, the Crummer Graduate School of Business at Rollins College has been recognized nationally and internationally by some of the most well-respected organizations in the business world. A graduate business degree should do more than provide you with credentials. It should equip you with connections and resources for life - that is the Crummer Advantage. 

The primary function of the Recruitment Coordinator is to provide support to the Crummer Graduate School of Business Admissions Office by coordinating and performing a range of activities in support of the recruitment, enrollment, retention and administration of all graduate programs. The Recruitment Coordinator is the first point of contact with all applicants entering the Admissions Office and is also responsible for answering the general inquiry telephone number and email address (requiring excellent communication skills).

Primary responsibilities include:

  • Greeting applicants, guests and visitors, providing information and hospitality, and answering the main departmental phone line, routing calls, answering general admissions questions and coordinating telephone coverage at all times for the admissions office
  • Maintaining inventory of program print materials such as marketing materials information, etc.
  • Collecting data for mass mailings to prospective students involving retrieval and processing of data from ETS, GMAT,GRE, etc. on a regularly scheduled basis, and when special requests are made
  • Uploading and monitoring admissions files in the application CRM, Slate; communicating with applicants (via telephone, email and in person) to ensure attainment of all needed records, ensuring all documents are in compliance with audit guidelines
  • Performing records and registration functions, including processing of application fees and deposits, posting information to Banner and forwarding new student packages
  • Notify recruiters when application files are ready for review; follow up as needed and schedule all applicant interviews with candidates and appropriate interviewers
  • Prepare and provide all correspondence (paper and electronic) to applicants including admissions decision notifications
  • Collect data, prepare reports and disseminate information to institutional departments regarding special student populations (such as scholarships for Financial Aid Office, Office of International Students and Scholar Services (OISSS), Accelerated Management Program (AMP), Student Services and others as necessary)
  • Scan incoming mail daily for content (must have the ability to recognize and take appropriate steps to handle all urgent and time sensitive issues)
  • Coordinate prospective student class visit schedules with faculty
  • Working closely with the Recruitment Manager, and Slate Operations Manager and Assistant Manager to maintain accurate records in the CRM
  • Attend graduate school fairs, information sessions and other recruitment related events, engage prospective students, school representatives and present about the MBA and other graduate programs as needed
  • Adhere to all College policies and procedures and federal, state, and accrediting agency rules with respect to recruitment
  • Performing related duties as assigned

The Rollins Experience
You will feel it the moment you first set foot on campus - an energy, a purpose, a passion for learning and discovery. Then, you will discover why so many vibrant, engaging people have made Rollins College their employer of choice. Learning and growth are not reserved for students, it's for everyone who embraces the Rollins experience. Your role, whatever it may be, enriches our organization and makes us who we are - one of America's Best Colleges." Also at Rollins, we value and embrace multiculturalism, diversity, and inclusion in our pursuit of academic excellence, global citizenship, and responsible leadership. Be a part of the Rollins experience and find a place where you belong.

Located on a beautiful lakefront setting in picturesque Winter Park, Florida, we offer the opportunity to work at a progressive, top-ranked college while enjoying everything our central Florida location has to offer including Florida’s natural scenic beauty; a sunny, tropical climate and easy access to Gulf and Atlantic coast beaches; varied educational, cultural, artistic, recreational and athletic opportunities; and close proximity to one of the nation’s most dynamic urban centers, Orlando.

Our Benefits
Rollins offers a competitive hourly rate plus a generous benefits package featuring:

  • Flexible Scheduling
  • Generous Paid Time Off
  • Paid Holidays
  • FREE Full Tuition after one year for employees, spouses, domestic partners and dependents
  • Tuition assistance for other educational institutions
  • Professional Learning and Career Development Opportunities
  • Health Reimbursement Account funded by employer contribution
  • Up to 11.5% employer retirement contribution
  • Same and opposite-sex domestic partner benefits
  • FREE access to campus amenities (ex. gym, library)

Minimum Qualifications:

  • Bachelor’s degree required
  • Minimum of three years administrative support experience preferred, preferably in college admissions or a corporate recruitment setting while handling highly confidential and sensitive information 
  • Must have excellent computer, grammatical and editing skills, as well as verbal and interpersonal communication skills to interact effectively with individuals at all levels
  • Ability to take responsibility for assigned projects from beginning to completion with attention to detail and accuracy
  • Must be able to meet deadlines and work independently with minimal supervision
  • Proficiency with personal computers and related software such as MS Word, PowerPoint, Access, and Excel; data access and reporting skills
  • Proficiency in searching information on a variety of Internet, library based and other database systems
  • Excellent knowledge and practice of organizational and time management skills; attention to detail and follow through
  • Excellent oral and written communication skills to maintain and update files, logs, reports, and general correspondence
  • Basic accounting functions and math computational skills sufficient to order supplies, process invoices, etc.
  • Ability to handle multiple tasks simultaneously
  • Must be able to sit or stand for long periods of time; type and read on a computer; communicate in person, telephone and in writing
  • Ability to stoop, reach, push and pull, as well as look at computer screens for extended periods of time
  • Overtime and flexible scheduling as needed, i.e. weekends and some evening hours
  • Must be able to travel and participate in work-related events (local and domestic); work flexible hours which includes evenings and weekends as needed; and work in a fast paced environment
  • Must possess a valid Florida driver’s license, accessible transportation and a good driving record to attend work-related events

Special Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Cover Letter
  2. Resume

Screening of applications will begin immediately and continue until position is filled.

Our Values:

Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism\\; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.

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