Careers

Upward Bound Program Coordinator

Apply now Job no: 493033
Work type: Staff (Part-Time)
Location: Winter Park, FL
Categories: Pre-Collegiate Programs
Division: Student Affairs

 

FLSA Status:

Non-Exempt

Service Months:

12

Position Summary:

The Rollins College Upward Bound Program is seeking a part-time Program Coordinator to work cooperatively with the Program Director and Assistant Director performing administrative functions for the office. This position reports to the Director of Upward Bound, and the Upward Bound Program operates within the Division of Student Affairs under the Career Alignment.

Front Office/Administrative Management:

  • Manage all administrative and customer service support for the Upward Bound Program, and work in collaboration with professional staff members within the Upward Bound Program, Career Alignment and Rollins College. Administrative tasks may include answering phones, recording messages, scheduling appointments, reserving space on campus, arranging travel accommodations when necessary and ordering supplies.
  • Serve as the communication point person for all incoming calls and email messages sent to the Upward Bound main phone line and email account, or direct to appropriate staff as needed.
  • Manage the customer service experience for all Upward Bound visitors, including students, parents, teachers, tutors, faculty, administrators, and alumni.
  • Collaborate with staff to update/edit office handouts and marketing materials, and coordinate with Print Services to order as needed.
  • Complete “new hire” requisition forms for teachers and tutors, and manage payroll submission processes.

UB Student Engagement and Support:

  • Assist Director and Assistant Director with managing students during Saturday Sessions and Upward Bound Activities. This includes but is not limited to:
    • Transporting students via rental cars or Jump buses
    • Planning a workshop or supervising an event with students
    • Engaging in activities planned during summer which may result in outside supervision or participation
    • Assist teachers in classrooms if need with students during summer component and Saturday Sessions

Database Management:

  • Assist Director with annual performance reports, maintenance of participant files, and continuously updating Blumen database (CRM system).
  • Assist UB staff with tracking and compiling monthly/annual office usage statistics (events, appointments, attendance, outreach, etc.) for reporting within the Career alignment and the Division of Student Affairs.

Budget Support:

  • Track and maintain records of all program expenditures, request, and disperse participant stipend according to grant, assisting with grant proposals.
  • Serve as a point of contact for vendors and other third-party service reps. to assist with contracts and renewal processing with Finance Dept.
  • Assist Director with maintaining the Upward Bound Program’s operating budget by working with appropriate Rollins campus departments and off-campus vendors to reconcile any discrepancies.
  • Handle all petty cash vouchers, expense/travel reimbursements, and P-Card reconciliations for office.
  • Coordinate renewals and payments for professional association memberships and conference registrations for staff.
  • Performing related duties as assigned.

Upward Bound is a year-round program for motivated students with academic potential who desire additional academic preparation, advisement, and encouragement to succeed in high school and later, in college. The Upward Bound Program works with low-income secondary school students who dare to dream of being the first in their families to earn a college degree.

The Rollins College Upward Bound Program is funded through a grant provided by the U.S. Department of Education. The grant is funded through August 31, 2022.

To learn more about the Upward Bound Program, please visit: https://www.rollins.edu/pre-collegiate-programs/upward-bound/.

Minimum Qualifications:

 

  • High School Education is required. College degree preferred.
  • Two to three years of job-related admin experience required, experience in the education field and/or TRIO is preferred. 
  • Ability to work effectively with diverse age groups from the community and within the College.
  • Ability to interact effectively and professionally with department constituents including staff, students, parents, teachers, faculty and vendors while establishing and maintaining positive working relationships.
  • Ability to develop, monitor and evaluate multiple, detailed office systems including budgets, tracking of student records, and office files.
  • Ability to supervise students and collaborate with others.
  • Knowledge and practice of organizational and time management skills.
  • Possess strong written and oral communication skills along with organizational and management skills.
  • Ability to understand, interpret, and analyze complex instructions and information to make sound judgments.
  • Ability to maintain and update files and records with a high degree of accuracy
  • Ability to operate office equipment such as multi-line telephone systems, PC, copier/scanner, fax machine, etc.
  • Ability to be flexible in job responsibilities and capable of working with little supervision.
  • Must be a forward thinker who anticipates future challenges.
  • Knowledge, skill and proficiency in web development and use of computer software programs such as Microsoft Office, CMS, database programs, etc.
  • Participation with Rollins students and staff members at campus events each semester as a way to build and maintain partnerships throughout campus.
  • Ability to work flexible schedule (e.g., early morning, early evenings, or weekends)
  • Possess a valid driver’s license, or ability to obtain an Florida driver's license within 30 days of accepting the job, and acceptable MVR are required.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Resume

Review of applications will begin immediately and continue until the position is filled.

Additional Position Information:

The Upward Bound Program Coordinator is a part-time grant funded position scheduled to work up to 25 hours per week, 12 months per year, for a total of 1,300 hours per year.

The hourly pay rate is $17.00 and includes part-time benefits. To learn more about Rollins College's benefits, please click here.

The Rollins Experience:

You will feel it the moment you first set foot on campus—an energy, a purpose, a passion for learning and discovery. Then, you will discover why so many vibrant, engaging people have made Rollins College their employer of choice. Learning and growth are not reserved for students; they’re for everyone who embraces the Rollins experience. In whatever capacity you serve Rollins, you enrich our organization and make us who we are—one of the nation’s consistently ranked best colleges. At Rollins, we value and embrace multiculturalism, diversity, and inclusion in our pursuit of academic excellence, global citizenship, and responsible leadership. Be a part of the Rollins experience and find a place where you belong.

Located on a beautiful lakefront setting in picturesque Winter Park, Florida, we offer the opportunity to work at a progressive, top-ranked college where the sun shines year-round. For 11 consecutive years, The Chronicle for Higher Education has named Rollins one of the nation’s best colleges to work for, noting job satisfaction, professional and career development, work/life balance, and teaching environment as standout features of our unique liberal arts environment.

Rollins’ close proximity to the vibrant metropolitan city of Orlando—ranked by Forbes as one of the country’s fastest-growing cities—means you’re never far from everything this dynamic urban center has to offer. From a renowned arts and culture scene and award-winning dining to our world-class attractions, nearby beaches, and myriad recreational opportunities, there’s never a shortage of options to tap into the pulse of this thriving city. You’ll live, work, and play in a creative community that’s primed for growth in the 21st century, and you’ll make connections that will enrich both your personal and professional life. Watch this video to learn more!

Our Values:

 

Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

Advertised: Eastern Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

Already Applied?

View your application and progress

Sign In

Job Alerts

Stay informed of new opportunities at Rollins College

Customize Your Alerts

Search

Work type

Categories

Student Affairs