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Position
Summary:
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The Scheduling and Production Coordinator manages reservations, logistics, and setup for various events and performances. This role involves supervising student house managers, maintaining the master events schedule, creating content for the Music at Rollins webpage, and acting as a liaison between the Department of Music, musicians, and the Bach Festival organization. Additionally, the coordinator handles student and faculty records, coordinates with campus admissions, and manages instrument maintenance and room assignments. This position requires excellent organizational skills and the ability to work closely with faculty, students, and external organizations.
Primary Responsibilities:
- Serve as the scheduling and production coordinator for the Teidke Concert Hall, coordinating reservations, logistics, lighting, equipment delivery, and supervising student house managers.
- Schedule and coordinate on and off-campus events and programs conducted by the Department of Music.
- Create and edit written content for the Music at Rollins webpage, Department of Music concert programs, and student recitals.
- Act as a liaison between the Department of Music, musicians, and the Bach Festival organization.
- Manage the concert credit database and its implementation.
- Maintain the Department of Music Student and Faculty Handbook.
- Liaise with campus admissions offices regarding Music Department prospects, maintaining recruitment efforts and communicating with prospective students about their audition results.
- Schedule and manage each semester’s juries and recital hearings.
- Work with the Chair and faculty to coordinate academic scheduling and course offerings.
- Organize and administer new music major orientation each semester.
- Assign studios, practice rooms, and times for all applied music students.
- Supervise and train work-study students.
- Maintain the Department calendar of events.
- Update and maintain door templates and email rosters.
- Coordinate robe fitting and assignment for the holiday Vespers service.
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Minimum Qualifications
& Education:
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- Associates in Arts Degree.
- Experience in the field of Music.
- At least three years of job related administrative, customer service experience.
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Preferred
Qualifications:
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- Bachelors degree in Music.
- Knowledge of College environment, departments, procedures, and policies.
- Knowledge of accounting, financial planning, and budgeting.
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Knowledge, Skills, & Abilities:
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- Basic understanding of theoretical and historical music applications.
- Familiarity with word processing software (e.g., WordPerfect, PageMaker).
- Proficiency in Microsoft Office applications and Learning Management Systems (LMS) such as Canvas and various web-based platforms.
- Experience in online marketing and promotions.
- Strong problem-solving skills and the ability to interact tactfully and judiciously with the public, students, and staff.
- Excellent oral and written communication skills for maintaining and updating files, logs, reports, and correspondence.
- Effective organizational and time management skills.
- Ability to prioritize tasks and manage multiple demands efficiently.
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Work Schedule:
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- The Scheduling & Production Coordinator is a full-time, 12-month appointment, scheduled to work 37.5 hours per week, for a total of 1,950 hours annually.
- Work hours are Monday - Friday between the core hours of 8:30am - 5:00pm. Schedule will be discussed during the interview process. Flexible schedules and/or overtime may be required to meet business needs (i.e. annual Music Department events).
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Work Environment:
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- Campus-based, front-facing customer service position, working in an office environment with other staff members.
- Regular use of a computer and databases.
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Instructions to Applicants:
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To apply, please submit an online application and upload the following materials:
- Resume
- Cover letter (optional)
**Review of applicants will begin on March 17, 2025 and continue until the position is filled. Priority will be given to those who apply by March 17th.**
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Benefits & Perks:
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- 15 Days - Paid Time Off (vacation, sick and personal time)
- 10 Days - Paid Holidays
- 5 Days - Paid College Closure Days
- Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
- 100% Employer-Funded Health Reimbursement Account ($125+/month)
- 100% Employer-Paid Short & Long Term Disability Insurance
- Domestic Partner Benefits
- 11.5% Employer Retirement Contributions
- Discounted On-Campus Dining Meal Plans
- Free On-Campus Parking
- Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
- Free Full Tuition for Employees and their Families
- Pet Insurance
- 100% Employer-Funded Employee Assistance Program
- Flexible Spending Accounts
- Award-Winning Wellbeing Programs
- Plus More!
Additional Perks:
- Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
- Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
- Free E-Training Courses & Professional Development Opportunities
- IT Software & Laptop Discounts (Apple, Lenovo, and more)
- College Bookstore Discounts
- Annual Service Awards & Recognition Programs
- Discover what it's like to live in Orlando: Live, Work, Play and Learn
- Plus More!
Rollins offers a competitive hourly rate, along with our generous benefits package! Click here to review our full benefits package.
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Our Service
Excellence Philosophy:
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At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College!
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Equal Employment Opportunity:
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Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit click here. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to humanresources@rollins.edu | 407.646.2102.
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FLSA Status:
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Non-Exempt
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Service Months:
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12
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