|
Job
Summary:
|
The Rollins College Department of Health Professions is seeking a part-time, action-oriented Administrative Assistant. This role will support key functions within the department, with two-thirds of the responsibilities dedicated to the ABACS program for clinical administration tasks and one-third focused on general administrative work for the Health Professions Department.
Primary Responsibilities
- Drafting and typing routine correspondence, syllabi, tests, reports, forms, and memos.
- Answering calls, answering questions, routing calls to appropriate parties, and recording messages.
- Scheduling meetings and conferences; coordinating travel arrangements.
- Taking minutes for department and program meetings.
- Managing department mail.
- Keeping track of requisitions for office supplies.
- Processing purchase orders, requisitions, book orders, invoices, payroll forms, reimbursement forms, etc.
- Setting up and maintaining student records and files.
- Assisting Department Chair and faculty with administrative duties and projects.
- Updating of faculty schedules each semester, and posting of class changes and cancellations as necessary on a day-to-day basis
- Ordering equipment through IT as needed.
- Posting on program social media, update basic information on program website
|
|
Minimum
Qualifications & Education:
|
- High School degree.
- At least one year of job related administrative, customer service experience.
|
|
Preferred Qualifications:
|
- Bachelor’s degree from an accredited College or University.
- Experience with Banner, Canvas and/or Chrome River platform systems.
- Administrative work experience at a higher ed institution.
|
|
Knowledge, Skills and Abilities:
|
- Proficiency with computers and MS Office Suite software (i.e. Word and Excel).
- Strong problem-solving skills and the ability to interact tactfully and judiciously with the public, students, and staff.
- Excellent oral and written communication skills for maintaining and updating files, logs, reports, and correspondence.
- Effective organizational and time management skills.
- Ability to prioritize tasks and manage multiple demands efficiently.
|
|
Work Schedule:
|
- The Administrative Assistant role is a part-time, 12-month appointment, scheduled to work 20 hours per week, 1,040 per year.
- Work hours are Monday - Thursday between the core hours of 1:00pm - 6:00pm. Schedule will be discussed during the interview process. Flexible schedules and/or overtime may be required to meet business needs.
|
|
Work Environment:
|
- Campus-based, front-facing customer service position, working in an office environment with other staff members.
- Regular use of a computer and databases.
|
|
Instructions to Applicants:
|
To apply, please submit an application and upload the following materials:
- Resume
- Cover Letter (optional)
Review of applications will begin immediately and continue until position is closed.
|
|
Benefits &
Perks:
|
- Paid Holidays and College Closure Days
- Eligible for Vision Insurance (within 30 days of hire)
- 100% Employer-Paid Short & Long Term Disability Insurance
- Domestic Partner Benefits
- 11.5% Employer Retirement Contributions
- Discounted On-Campus Dining Meal Plans
- FREE On-Campus Parking
- FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
- Pet Insurance
- 100% Employer-Funded Employee Assistance Program
- Plus More!
Additional Perks:
- Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
- Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
- FREE E-Training Courses & Professional Development Opportunities
- IT Software & Laptop Discounts (Apple, Lenovo, and more)
- College Bookstore Discounts
- Annual Service Awards & Recognition Programs
- Plus More!
Rollins offers a competitive hourly rate of $18.54, along with our generous part-time benefits package! Click here to review our part-time benefits package.
|
|
Our Service
Excellence Philosophy:
|
At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College!
|
|
Equal Employment Opportunity:
|
Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit click here. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to humanresources@rollins.edu | 407.646.2102.
|
|
FLSA Status:
|
Non-Exempt
|
|
Service Months:
|
12
|
