Careers

Job Summary:

The Center for Career & Life Planning at Rollins College is seeking a full-time, service-oriented Program Coordinator to join our team. The Program Coordinator role is essential to the smooth and efficient operation of the Center, providing key support across a range of functions including office administration, budget coordination, data management, vendor and supply procurement, marketing and social media, and event planning. The Program Coordinator will work closely with CCLP staff, campus partners, and students to advance the Center’s mission and enhance the student experience.

Primary responsibilities include:

• Administrative Coordination
  • Coordinate all administrative and customer service support for Center for Career & Life Planning (CCLP) visitors including students, alumni, employers, administrators, faculty, and staff.
  • Serve as point person for CCLP mail, telephone, and online communications, directing to appropriate staff as needed. 
  • Requisition and monitor office supplies, work orders/maintenance services, and office swag as needed.
  • Organize the agenda, schedule, and take notes for CCLP staff meetings. Co-coordinate special staff programming and events.
  • Assist in coordinating CCLP staff coverage for college events (fair tabling, orientation, etc.) and assemble materials needed.
  • Act as backup for student and supervisor support offering guidance on broad employment processes.
• Career Technology Coordinator
  • Serve as the main point of contact for Handshake (career management system) and vendor account representative.
  • Serve as the Handshake (CRM system) administrator/super-user for the CCLP, maintaining and updating resources in the system.
  • Maintain CCLP shared drive, ensuring all documents are organized and easily accessible.
• Data Management
  • Track and compile monthly/annual office usage statistics (events, appointments, attendance, outreach, Handshake system usage, drop-ins, etc.).
  • Track programming and attendance statistics to support assessment reports and storytelling.
• Marketing and Branding Support
  • Coordinate marketing and promotions of all CCLP events, hiring campaigns, and resources via mass email, flyers, posters, newsletters, and both print and social media.
  • Update and maintain CCLP and affiliated webpages on the Rollins College website.
• Budget Support
  • Track office expenses for CCLP and assist staff with maintaining the operating budgets. 
  • Handle all expense/travel reimbursements, and P-Card reconciliations for office. 
  • Coordinate timely renewals and payments for resources, vendor invoices, professional association memberships, and conference registrations for staff.

Minimum 
Qualifications & Education:

• High school education plus two years of job-related experience.

Preferred
Qualifications:

• Bachelor’s degree from an accredited university or college.

Knowledge, Skills, & Abilities

• Strong interpersonal and communication skills with the ability to build positive relationships with diverse stakeholders.
• Proven organizational, time management, and multitasking abilities in a fast-paced environment.
• Proficient in office systems, data management, and software tools including Microsoft Office, CMS, and databases.
• Skilled in interpreting complex information and making sound decisions with attention to detail and accuracy.
• Experience with social media marketing, event promotion, and basic budgeting or financial planning.
• Adaptable, collaborative, and committed to service excellence in support of students, alumni, and campus partners.

Work Environment:

• Campus-based, front-facing position, and working in an office environment. Occasional remote work opportunities, with prior supervisor approval.
• Normal operating times are from 8:30am-5:00pm.
• Work requires visual strain and the use of a computer.
• Overtime, evening and/or weekend work may be required to support programs and campus events.
• Occasional travel to off-campus activities or professional development events.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

1. Resume
2. Cover Letter

Screening of applications will begin immediately.

Benefits & Perks:

• 15 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
• Free Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs
• Plus More!

Additional Perks:

• Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 &  Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
• Free E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts 
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More!

Rollins offers a competitive hourly rate, along with our generous benefits package! Click here to review our full benefits package.

Our Service 
Excellence Philosophy: 

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Click here to learn more about our commitment to Service Excellence at Rollins College!

Equal Employment Opportunity:

Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit click here. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to humanresources@rollins.edu | 407.646.2102.

FLSA Status:

Non-Exempt

Service Months:

12