Assistant Registrar & Budget Analyst

Apply now Job no: 492971
Work type: Staff (Full-Time)
Location: Winter Park, FL
Categories: Crummer Graduate School of Business
Division: Academic Affairs

FLSA Status:


Service Months:


Position Summary:

The mission of the Crummer Graduate School of Business at Rollins College is to develop global business leaders and innovators through a high quality, integrated, experiential education that prepares them to add significant value to their organizations and communities. Through their drive to bring this mission to life, the Crummer Graduate School of Business at Rollins College has been recognized nationally and internationally by some of the most well-respected organizations in the business world. A graduate business degree should do more than provide you with credentials. It should equip you with connections and resources for life - that is the Crummer Advantage.

As the Assistant Registrar, the incumbent will be responsible for the day-to-day operational management and compliance of Crummer student records and course scheduling, reporting to the Associate Dean of Academics with a dotted line to the Director of Student Services. The incumbent will report to the Dean of the Crummer Graduate School of Business with supervision also provided by the Associate Dean of Academics with responsibility for the adaptation of budgets in alignment with Crummer’s mission.

General responsibilities include:

  • Budget Analyst Duties
    • Enact and monitor mission-centric budget strategies across Crummer.
    • Produce expenditure reports consistent with Crummer’s mission and in alignment with Rollins College standards and procedures.
    • Ability to work alongside Deans and cross-functional internal partners to ensure budget plans are properly executed.

  • Registration
    • Collaborate with Student Account Services and Financial Aid offices for each program to set up term start and end dates, individual parts of term, fee assessment, refund policy details, online registration dates, and various criteria necessary to meet program specific and accreditation requirements.
    • Supervise, train, and performance manage the Student Records Coordinator.
    • Assist students with questions regarding registration, program requirements, and waitlists.
    • Schedule online registration for electives, drop/add periods, withdrawal deadlines, and any other information needed to update the registration procedures and refund policies in Banner.
    • Work with Student Account Services to resolve escalated accounts in tuition arrears.
    • Customize registration notifications to students and confirm students are registered.
    • Assist with alumni audit requests by loading approved alumni to course Canvas, communicating login information to them.
    • Serve as a resource to the Dean of Academics in developing the schedule of classes.

  • Student Records Management
    • Manage and maintain student records for the EDBA and all three MBA programs. This includes records administration, registration, withdrawals and any other support activities.
    • Ensure that security and compliance measures are followed as they pertain to the school and Rollins College federal and academic policies.
    • Provide records transfer and reporting information for academic advisors and other administrative departments at the college.

  • Grade Processing Duties
    • Manage and facilitate the grade process: end of term updates in Banner, incompletes, failed, dismissals, and probation statuses. and prepare academic reports for each term and
    • Oversee the grade reports and enrollment verification processes as needed for employment reimbursement purposes.

  • Graduation Preparation Duties
    • Manage the necessary graduation procedures: processing intent-to-graduate forms and end of term audits.
    • Compile graduation lists for approval by the faculty and Board of Trustees.
    • Collaborate with bursar office on making final collection efforts to reconcile accounts before final diplomas and transcripts are released to graduates.

  • Commencement Duties
    • Oversees all activities leading up to commencement and serve as marshal on commencement day.
    • Collaborate with IT, bookstore, and other departments to update commencement event information for the MBA Oath and Beta Gamma Sigma Induction Ceremony.
    • Update and maintain all commencement links and webpages to share commencement information.

  • Statistical Reporting
    • Provide routine and customized reports concerning enrollment, demographics, and graduation data.
    • Process error resolution and reports each term in Banner for the national student clearinghouse. Uploads data to national student clearinghouse secure FTP site and resolves errors as needed.

  • Technology Management
    • Serve as Crummer ‘s representative for student services-related technology (i.e. Banner, Degree Works, etc.)

To learn more about the Crummer Graduate School of Business, please visit:

Minimum Qualifications:


  • Bachelor’s degree required (Master’s preferred) with five years of professional work experience and a preference for at least two years supervising others.
  • A background in higher education is strongly desired with experience with higher education technologies: Banner, Canvas, and DegreeWorks.
  • A self-starter with the ability to lead detail-oriented tasks and multi-task under minimal supervision, individually and with a team.
  • Excellent analytical skills and numerical skills with the ability to translate analytical findings into actionable solutions and processes.
  • Familiarity with federal, college, and clearinghouse compliance regulations
  • Strong communication skills, both oral and written in order to maintain and update files, logs, reports, and correspondence.
  • Demonstrated organizational and time management skills.
  • Knowledge and proficiency with personal computers, database management, and Microsoft Office suite, with above-average Microsoft Excel, Word and PowerPoint skills.
  • Ability to produce spreadsheets and interactive dashboards in order to track revenue streams and interpret cash flow.
  • Possesses good judgment and tact in resolving work problems and dealing with the public, students, and staff.
  • Continually monitor student feedback for possible office and/or procedural improvements.
  • Must be willing to work evenings, Saturdays, and travel if required.
  • Willingness and ability to participate in organizations, seminars, conferences, committees and events outside of Rollins.

Special Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Cover Letter
  2. Resume

Screening of applications will begin immediately. Priority will be given to applicants who apply before October 21, 2019.

Our Benefits
Rollins offers a competitive salary plus a generous benefits package featuring:

  • Flexible Scheduling
  • Generous Paid Time Off
  • Paid Holidays
  • FREE Full Tuition after one year for employees, spouses, domestic partners and dependents
  • Tuition assistance for other educational institutions
  • Professional Learning and Career Development Opportunities
  • Health Reimbursement Account funded by employer contribution
  • Up to 11.5% employer retirement contribution
  • Same and opposite-sex domestic partner benefits
  • FREE access to campus amenities (ex. gym, library)

The Rollins Experience
You will feel it the moment you first set foot on campus—an energy, a purpose, a passion for learning and discovery. Then, you will discover why so many vibrant, engaging people have made Rollins College their employer of choice. Learning and growth are not reserved for students; they’re for everyone who embraces the Rollins experience. In whatever capacity you serve Rollins, you enrich our organization and make us who we are—one of the nation’s consistently ranked best colleges. At Rollins, we value and embrace multiculturalism, diversity, and inclusion in our pursuit of academic excellence, global citizenship, and responsible leadership. Be a part of the Rollins experience and find a place where you belong.

Located on a beautiful lakefront setting in picturesque Winter Park, Florida, we offer the opportunity to work at a progressive, top-ranked college while enjoying everything our Central Florida location has to offer, including Florida’s natural scenic beauty; a sunny, tropical climate; easy access to Gulf and Atlantic beaches; varied educational, cultural, artistic, recreational, and athletic opportunities; and close proximity to Orlando, one of the nation’s most dynamic urban centers.

Our Values:


Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

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