Careers

Administrative Assistant

Apply now Job no: 493203
Work type: Staff (Full-Time)
Location: Orlando, FL, Winter Park, FL
Categories: Facilities Administration
Division: Business and Finance

FLSA Status:

Non-Exempt

Service Months:

12

For the 12th consecutive year, Rollins College has been named a “Great College to Work For”. Be a part of the Rollins experience and find a place where you belong. Ready to join us?

Rollins Colleges' Facilities Services is seeking a service-oriented Administrative Assistant to join their team! As a member of Facilities Services, the Administrative Assistant will support the office by providing quality customer service, administrative support, key updating support, communication, and social media management.

Total Rewards & Compensation:

  • 15 Days - Paid Time Off (vacation, sick and personal time)
  • 11 Days - Paid Holidays
  • 10 Days - Paid College Closure Days
  • Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
  • 100% Employer-Funded Health Reimbursement Account ($125+/month)
  • 100% Employer-Paid Short & Long Term Disability Insurance
  • Domestic Partner Benefits
  • 11.5% Employer Retirement Contributions
  • Discounted On-Campus Dining Meal Plans
  • FREE On-Campus Parking
  • FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
  • FREE Full Tuition for Employees and their Families
  • Pet Insurance
  • 100% Employer-Funded Employee Assistance Program
  • Flexible Spending Accounts
  • Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
  • Plus More!

Additional Perks:

  • Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
  • FREE E-Training Courses & Professional Development Opportunities
  • IT Software & Laptop Discounts (Apple, Lenovo, and more)
  • College Bookstore Discounts 
  • Annual Service Awards & Recognition Programs
  • Plus More!

Rollins offers a competitive hourly rate.
Click here to review our full benefits package.

Primary Job 
Responsibilities:

  • Providing quality customer service to all students, parents, faculty, staff, visitors and vendors.
  • Performing general front office coverage including answering phones, radio dispatch, taking service requests, assisting walk-ins, key updates, printing, copying, mail pickup/sort, etc.
  • Coordinating meetings, appointment calendars, and typing correspondence.
  • Composing original material for campus distribution based only on ideas in broad outlines provided by department leadership.
  • Assisting the accounting clerk by preparing, processing and verifying invoices, bills, check requests, budget allocations and expedites payments to vendors; also maintaining and recording petty cash transactions, and vendor setup and coordination as necessary.
  • Working with appropriate marketing and communications staff to ensure brand accuracy and messaging continuity.
  • Providing coverage for other front office positions as needed.
  • Supporting and assisting the management team as needed.
  • Performing other relevant departmental duties as assigned.

Minimum Qualifications:

  • Minimum two(2) years of job-related administrative/front desk/customer service experience.
  • Strong customer service skills and telephone etiquette with a friendly and engaging attitude.
  • Proficiency in Microsoft Office Excel and PowerPoint and ability to learn new software as necessary.
  • Understanding of social media platforms, specifically Facebook and Twitter (i.e. plug-ins, group/page management, and analytics).
  • Strong organizational skills,  analytical skills, and detail-oriented.
  • Time management skills; ability to set priorities and manage time effectively in a deadline-driven environment without constant supervision.
  • Strong verbal and written communication skills; thorough knowledge of business English, spelling, and grammar.
  • Strong interpersonal skills, with a willingness to work in a team-oriented environment.
  • Ability to use tact and good judgment in resolving work problems and dealing with the public, staff, faculty, students, and parents.

Preferred Qualifications:

  • Experience working in higher education and/or construction industry.
  • Rollins College knowledge and/or experience.
  • Bilingual (English/Spanish).

Work Schedule:

The Facilities Administrative Assistant role is a full-time 12-month appointment, scheduled to work 7.5 hours/day, 37.5 hours per week. The schedule for this position is Monday-Friday, 8:30am - 4:30pm.*

*Overtime and weekends may be required as needed.

Work Environment:

  • Working in-person, on campus, in a fast-paced office environment.
  • Work requires visual strain and use of computer.

To learn more about Rollins effort about the College’s response to COVID-19, please click here.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Resume
  2. Cover Letter

Screening of applications will begin immediately.

About the
Rollins'
Facilities Services:

Facilities Services serves a variety of roles for the campus community by taking care of the physical environment and keeping things operating for faculty, students, and staff. The Facilities Management team provides service and support to create an environment where learning can happen.

To learn more about Rollins' Facilities Services, please click here.

About Rollins College:

 

Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

Advertised: Eastern Daylight Time
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