Careers

Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked—from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities. 

For the 15th consecutive year, Rollins College has been named a “Great College to Work For”! Be a part of the Rollins experience and find a place where you belong. Ready to join us?

Our Service 
Excellence Philosophy: 

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Click here to learn more about our commitment to Service Excellence at Rollins College!

Benefits
& Perks:

• 15 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
• FREE Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
• Plus More!

Additional Perks:

• Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 &  Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
• FREE E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts 
• Annual Service Awards & Recognition Programs
• Plus More!

Rollins offers a competitive hourly rate, along with our generous benefits package. Click here to review our full benefits package.

Job Summary:

As an Executive Assistant & Facility Coordinator, you will play a pivotal role in supporting the Associate Vice President for Finance & Assistant Treasurer and ensuring the smooth operation of the office. Your responsibilities will include managing calendars, coordinating meetings, preparing materials, and handling confidential information with utmost discretion. Additionally, you will oversee facility management tasks, ensuring that our physical spaces are well-maintained and conducive to productivity.

To excel in this position, you should possess exceptional organizational and communication skills, with a keen eye for detail and the ability to multitask efficiently. Proficiency in Microsoft Office suite and familiarity with facility management systems are essential. A proactive approach, adaptability, and a commitment to providing exceptional service are key attributes for success.

Primary Job Functions:

• Provides a range of complex executive and administrative assistance to the Associate Vice President for Finance & Assistant Treasurer and provides general administrative support to administrators and accountants.
  
• Manage all contracts requiring execution by the Vice President for Business and Finance.
  
• Prepares correspondence, reports, charts and forms for the department.
  
• Schedules and coordinates meetings/special activities for the Finance department, for both external and internal parties and Board of Trustees committee meetings.
  
• Assists in preparation, printing, and distribution of materials for Board of Trustees meetings.
• Makes travel arrangements for the AVP and completes travel expense reports.
  
• Assists AVP for Finance in preparation of presentations.
  
• Maintains list of financial reports that need to be issued to various state and federal agencies.
  
• Prepares check requests for purchasing and bills.
  
• Prepares necessary information for the annual audit, monthly, quarterly & annual reports, relating to correspondence and account confirmations.
  
• Maintains and updates intricate departmental files, records, check receipt, reports and confidential reference material.
  
• Trains and supervises work-study students.
  
• Act as Building Manager working with Facilities Management, housekeeping vendor and other outside vendors to ensure maintenance issues are resolved in a timely manner and communicate to staff as necessary.
  
• Proactively manage general esthetics of the interior and exterior of the building.

Minimum 
Qualifications & Education:

• High school education 
  
• At least two to three years of job-related office administration experience.

Preferred Qualifications:

• Experience working at a College.

Knowledge, Skills &
Abilities:

• Ability to perform and coordinate complex office administrative work requiring the use of independent judgment, proactive time management, delegating, and initiative.
• Knowledge of office budgeting/accounting methods and practices to process invoices and reconcile multiple budgets.
• Strong interpersonal skills, including the ability to work professionally with campus colleagues, leadership, students and external constituents at all levels.
• Strong proficiency in using standard office equipment, computer software (i.e. MS Office) and social media.
• Demonstrated proficiency in adapting to new technology and acquiring new technical skills.
• Ability to contribute to, help foster, and sustain a diverse and inclusive working environment at Rollins.

Work Schedule:

The Executive Assistant & Facility Coordinator is a full-time, 12-month appointment, scheduled to work 7.5 hours/day, 37.5 hours per week. The schedule for this role is:

• Monday - Friday, 8:30 am to 5:00 pm (with a 1 hour paid lunch)

*Flexible schedules or overtime may be required/ to meet business needs.

Work Environment:

• Campus-based, front-facing position, working in an office environment. 
• Work requires visual strain and the use of a computer.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

1. Resume
2. Cover Letter (optional)

Screening of applications will begin immediately and continue until the position is filled.

Diversity & Inclusion at Rollins:

Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences—from race and ethnicity to sexual orientation and political perspectives—as rich opportunities for understanding, learning, and growth. To learn more, please click here.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.

FLSA Status:

Non-Exempt

Service Months:

12