Assistant Registrar

Apply now Job no: 492988
Work type: Staff (Full-Time)
Location: Winter Park, FL
Categories: Office of the Registrar
Division: Academic Affairs

FLSA Status:


Service Months:


Position Summary:

The Office of the Registrar is responsible for a broad range of activities that includes class scheduling, registration, transcript requests, degree/enrollment verifications, academic record and transcript maintenance, monitoring degree requirements, and awarding degrees.

The Assistant Registrar reports to the college registrar and is responsible for managing the semesterly course scheduling process for the College of Liberal Arts and Hamilton Holt Schools and for the upkeep and integrity of the Banner-based catalog and online schedule of courses content. The Assistant Registrar also provides support for tracking the degree progress of graduating seniors, certifying completion of degree requirements, and coordinates registrar-related commencement planning.

Primary responsibilities include: 

  • Responsible for creating and updating the schedule of courses in Banner and oversees the Banner/SECTION software set-up and integration.
  • Serves as liaison to departments, communicates deadlines and provides training and documentation for the SECTION software and schedule building processes.
  • Provides support to the college registrar and Curriculum Committee New Course Subcommittee by collecting, loading and maintaining department course proposal/change forms and major/minor change requests to Canvas. Tracks forms during approval process and logs final decisions and approvals.
  • Works with the senior associate registrar to make sure curricular changes are properly coded in Banner, Degree Works, SECTION and College catalog(s).
  • Assigns all classrooms each term, communicating with department administrative assistants and/or teaching faculty regarding preferences and needs, balancing competing requests, and notifying instructors of final assignments.
  • Responsible for degree compliance auditing, maintaining currency of all senior Degree Works reports and alignment to approved majors/minors; reviews seniors academic progress and prepares notifications regarding non-compliant issues; serves as general advisor to seniors regarding degree completion. Processes degree exceptions in Degree Works in consultation with department/program chairs, advisors and the College Registrar.
  • Responsible for certification of all CLA and Hamilton Holt degrees. Assembles graduation candidates’ list. Updates, verifies, and provides graduation requirements to students, advisors, and department chairs. In partnership with the College Registrar and Hamilton Holt advisors, finalizes and seals all transcripts, posting degree, calculating and posting Latin honors, certifications, and seal.
  • Provides Degree Works scribing support to the Senior Associate Registrar.
  • Responsible for coordinating A&S commencement activities, including preparation of graduation lists for presidential, trustee, and faculty approval; preparation of marching list (including coordination of students permitted to participate lacking degree completion); organization of diplomas for distribution at ceremonies; preparation of baccalaureate hoods for ceremony; preparing information on diploma name, hometown, and major for commencement program, and assisting on platform during ceremonies.
  • Serving as A&S representative to College-wide commencement committee
  • Orders diplomas for all programs of the College, i.e., A&S, CPS, Crummer, and Holt, as well as all honorary degree diplomas for the Office of the President

To learn more about the Office of the Registrar, please visit:

Minimum Qualifications:

  • Minimum bachelor’s degree or equivalent required; AA plus relevant experience may be considered.
  • 3+ years of related registrar office experience required.
  • Knowledge of college or university class scheduling, curricular processes, policies, and procedures.
  • Demonstrated experience learning and utilizing new software programs; experience with Banner preferred.
  • Excellent attention to detail, time management, and analytical skills
  • Strong written and verbal communication, interpersonal, and customer service skills
  • Proficiency in Microsoft Office applications
  • Understanding of and a commitment to the ideals of the liberal arts learning environment;
  • Ability to use tact and discernment in identifying and resolving problems;
  • Strong computer skills.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Cover letter
  2. Resume

Screening of applications will begin immediately and until position is filled. Please note: job title was changed on 1/14/2020. 

Our Benefits:

Rollins offers a competitive salary plus a generous benefits package featuring:

  • Flexible Scheduling
  • Generous Paid Time Off
  • Paid Holidays
  • FREE Full Tuition after one year for employees, spouses, domestic partners and dependents
  • Tuition assistance for other educational institutions
  • Professional Learning and Career Development Opportunities
  • Health Reimbursement Account funded by employer contribution
  • Up to 11.5% employer retirement contribution
  • Same and opposite-sex domestic partner benefits
  • FREE access to campus amenities (ex. gym, library)

The Rollins Experience:

You will feel it the moment you first set foot on campus—an energy, a purpose, a passion for learning and discovery. Then, you will discover why so many vibrant, engaging people have made Rollins College their employer of choice. Learning and growth are not reserved for students; they’re for everyone who embraces the Rollins experience. In whatever capacity you serve Rollins, you enrich our organization and make us who we are—one of the nation’s consistently ranked best colleges. At Rollins, we value and embrace multiculturalism, diversity, and inclusion in our pursuit of academic excellence, global citizenship, and responsible leadership. Be a part of the Rollins experience and find a place where you belong.

Located on a beautiful lakefront setting in picturesque Winter Park, Florida, we offer the opportunity to work at a progressive, top-ranked college where the sun shines year-round. For 11 consecutive years, The Chronicle for Higher Education has named Rollins one of the nation’s best colleges to work for, noting job satisfaction, professional and career development, work/life balance, and teaching environment as standout features of our unique liberal arts environment.

Rollins’ close proximity to the vibrant metropolitan city of Orlando—ranked by Forbes as one of the country’s fastest-growing cities—means you’re never far from everything this dynamic urban center has to offer. From a renowned arts and culture scene and award-winning dining to our world-class attractions, nearby beaches, and myriad recreational opportunities, there’s never a shortage of options to tap into the pulse of this thriving city. You’ll live, work, and play in a creative community that’s primed for growth in the 21st century, and you’ll make connections that will enrich both your personal and professional life. Watch this video to learn more!

Our Values:


Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

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Academic Affairs