Associate Director of Graduate Admission

Apply now Job no: 493093
Work type: Staff (Full-Time)
Location: Orlando, FL, Winter Park, FL
Categories: Admissions, Hamilton Holt School
Division: Academic Affairs

FLSA Status:


Service Months:


Position Summary:

The primary functions of the Associate Director of Graduate Admission are to manage and optimize the graduate admission process within the Hamilton Holt School. This includes the creation of a written recruitment strategy for each graduate program in collaboration with the Director of Admission and work with the Associate Director of Integrated Marketing to ensure effective communication and planning for all aspects of the graduate requirement process. Additionally, this position is responsible for developing and managing departmentally sponsored events to promote the graduate programs. As a member of the Admissions team, the associate director is expected to be knowledgeable about all Hamilton Holt School programs, able to interact with prospects and recruits, and represent the department as needed at meetings and recruitment events. This position reports to the Director of Admissions.

Primary responsibilities include:

  • Oversee, implement and deliver timely electronic communication with prospective applicants.
  • Develop mass communications targeted to prospective students and applicants via electronic means as requested. This includes maintaining lists of names, recruitment campaigns, and generating reports in a timely manner.
  • Ensure all inquiries and new student data are accurately entered into the CRM in a timely manner.
  • Work closely with the Director of Student Services to ensure a seamless new student orientation process.
  • Partner with other departments and graduate program directors as necessary to finalize enrollment processes.
  • Actively participate in all aspects of new student recruitment and enrollment processes.
  • Meet with prospective students, provide campus tours, discuss programs, and work with student services to get audits for programs of interest.
  • Work closely with the associate director of integrated marketing to ensure that content is current and accurate on the web site, including electronic and paper recruitment material as well.
  • Planning and organizing admission-related events such as college visits, information sessions, conferences, etc. associated with graduate program recruitment.
  • Participate in the application review and selection process for all graduate programs.
  • Attend expos, fairs, conferences, information sessions, and other recruitment-related events, engaging prospective students and school representatives and making presentations about the Hamilton Holt School.
  • Processes applications and related materials for admission. Collect and record required documentation.
  • Develop and carry-out a strategic recruitment plan to meet graduate recruitment goals in collaboration with the director of admission.
  • Adhere to all College policies and procedures and federal, state, and accrediting agency rules with respect to recruitment.
  • Must possess a valid Florida driver’s license, accessible transportation and a good driving record to attend work-related events.
  • Performs additional related activities as assigned.

The Hamilton Holt School at Rollins College offers affordable bachelor's and master's evening degree programs designed for working adults. In weekday and weekend evening classes that average 17 students, collaborating with distinguished faculty and diverse students of all ages and backgrounds while participating in hands-on original research and developing career-applicable skills. To learn more about the Development Team, please visit:

Total Compensation Package:


Rollins offers a competitive salary plus generous benefits package featuring: 
  • 5 Weeks Paid Time Off (PTO)
  • 11 Paid Holidays plus College Closure Days
  • Comprehensive Insurance Benefits - Medical, Dental, Vision, Life
  • 100% Funded Health Reimbursement Account
  • 100% Long and Short Term Disability
  • Employer Retirement Contribution
  • Award-Winning Wellness Program
  • FREE On-Site Parking
  • Discounted Meal Plan
  • FREE access to campus amenities (ex. gym, library)
  • FREE Full Tuition Waiver after one year for employees, spouses, domestic partners and dependents

Education and Experience Required:


  • Bachelor’s degree (Masters preferred), supplemented with a minimum of five (5) years of related work experience, preferably in admissions/recruiting.
  • Demonstrated ability to meet recruitment targets.
  • Knowledge and experience with student information systems (Banner preferred).
  • Knowledge of database management software, computer operations systems, reporting tools and web-based application (Slate preferred).
  • Proficiency with personal computers and related software such as MS Word, PowerPoint, Access, and Excel. Data access and reporting skills.
  • Proficiency in searching information on a variety of Internet, library based and other database systems.
  • Knowledge of transfer credit procedures, college curriculum and requirements for graduation, college admission requirements, etc.
  • Must have excellent computer, grammatical and editing skills, as well as verbal and interpersonal communication skills to interact effectively with individuals at all levels.
  • Knowledge of enrollment planning, recruitment and communication strategies.
  • Excellent communication skills and strong ability to work in a team oriented environment.
  • Ability to take responsibility for assigned projects from beginning to completion with attention to detail and accuracy.
  • Must be able to meet deadlines and work independently with minimal supervision.
  • Excellent knowledge and practice of organizational and time management skills; attention to detail and follow through. Ability to handle multiple tasks simultaneously.
  • Ability to interact with internal and external customers in a professional manner using good business etiquette.
  • Must possess strong leadership and presentation skills.
  • Ability to travel locally; some evening and weekend hours may be required, especially during the recruitment seasons.
  • Strong cross-cultural, cross-generational, and interpersonal and communication skills are necessary.
Work Environment:


  • This position works on-campus in an office environment.
  • Must be able to sit or stand for long periods of time; type and read on a computer; communicate in person, telephone and in writing. Also requires the ability to stoop, reach, push and pull, as well as look at computer screens for extended periods of time.
  • Must have a valid Florida driver’s license, accessible transportation with a good driving record.
  • Must be able to travel and participate in work-related events (local, domestic and international); work flexible hours which includes evenings and weekends as needed; and work in a fast paced environment.

To learn more about Rollins effort about the College’s response to COVID-19, please click here.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Cover Letter
  2. Resume

Screening of applications will begin immediately and continue until position is filled.

Our Values:

Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

Advertised: Eastern Standard Time
Applications close:

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Academic Affairs
Enrollment Management