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Academic Affairs

Scholarly Communication & Metadata Coordinator

Apply now Job no: 493462
Work type: Staff (Full-Time)
Location: Orlando, FL, Winter Park, FL
Categories: Olin Library
Division: Academic Affairs

Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked—from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities. 

For the 14th consecutive year, Rollins College has been named a “Great College to Work For”! Be a part of the Rollins experience and find a place where you belong. Ready to join us?

Our Service 
Excellence Philosophy:


At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience. Click here to learn more about our commitment to Service Excellence at Rollins College.

Benefits & Perks:

  • 25 Days - Paid Time Off (vacation, sick and personal time)
  • 10 Days - Paid Holidays
  • 5 Days - Paid College Closure Days
  • Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
  • 100% Employer-Funded Health Reimbursement Account ($125+/month)
  • 100% Employer-Paid Short & Long Term Disability Insurance
  • Domestic Partner Benefits
  • 11.5% Employer Retirement Contributions
  • Discounted On-Campus Dining Meal Plans
  • FREE On-Campus Parking
  • FREE Access to Campus Amenities (gyms, pools, library, sporting events, and more)
  • FREE Full Tuition for Employees and their Families
  • Pet Insurance
  • 100% Employer-Funded Employee Assistance Program
  • Flexible Spending Accounts
  • Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
  • Plus More!

Additional Perks:

  • Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
  • FREE E-Training Courses & Professional Development Opportunities
  • IT Software & Laptop Discounts (Apple, Lenovo, and more)
  • College Bookstore Discounts 
  • Annual Service Awards & Recognition Programs
  • Discover what it's like to live in Orlando: Live, Work, Play, and Learn
  • Plus More!

Rollins offers a competitive salary, along with our generous full-time benefits package. Click here to review our full benefits package.

Job Summary:

The Olin Library at Rollins College is seeking a Scholarly Communication & Metadata Coordinator to join their team! The Scholarly Communication & Metadata Coordinator reports to the Head of Collections and also works under the oversight of the Digital Archivist. This role is responsible for conducting and overseeing copy cataloging while ensuring the maintenance and oversight of correct and appropriate metadata standards throughout library collections and across departments, including Archives and Special Collections. The Coordinator also works closely with Olin Library librarians as a resource, collaborative partner, initiator, and promoter of scholarly communications projects related to publishing, open access collections, student and faculty research, and Rollins Scholarship Online.

Essential Job Functions:

  • Performs and oversees copy cataloging for multiple types of materials, including monographs, standing orders, periodicals, and non-book formats for a variety of subjects and languages, in physical and electronic formats.
  • Creates and maintains records in the unified resource management system (URM) for items in various formats.
  • Works collaboratively across and within teams to promote the publishing, sharing, and archiving of Rollins’ scholarly output.
  • Supports metadata creation for and gathering analytics about scholarly content within the College’s Institutional Repository, Rollins Scholarship Online.
  • Provides expertise and guidance to campus stakeholders for copyright and other rights management questions.
  • Coordinates the planning and implementation of Open Access, Open Data, or Open Education initiatives that support the library’s vision, mission, and strategic priorities.
  • Participates in the development of new operating policies and procedures, technologies, and services.
  • Engages in training and professional development appropriate to library goals and objectives.
  • Assists in developing, documenting, and implementing cataloging and scholarly communication policies, procedures, and workflows.
  • Updates the Library’s Serial Union List (OCLC Connexion).
  • Manages and assists with receiving materials, including monographs, standing orders, and audiovisual items, in any format, as needed.
  • Trains and supervises Content Collections student assistant.
  • Manages deselection workflows.
  • Generates statistical reports in Alma and other systems.
  • Serves on library and departmental committees and/or task forces as appropriate and leads scholarly communication projects or initiatives according to library needs / candidate’s interest and expertise.
Qualifications & Education:
  • Bachelors degree from an accredited College or university.
  • Experience with copy cataloging and with digital resource management.
  • Skills in the use of Microsoft Word, Excel, Access, and an integrated library system (ILS) or unified resource management system (URM)
  • MLS from an ALA-accredited library school, or an equivalent degree.
  • Understanding of the scholarly communication landscape and current U.S. Copyright standards.
  • Experience with library URM Alma/Primo and/or Digital Commons Institutional Repository software.
  • Experience with Open Access publishing policies and best practices.
  • Experience in the use of Microsoft SharePoint and OCLC Connexion browser and client, and basic knowledge of HTML and OpenURL; experience with Alma/Primo, BEPress, CONTENTdm, ArchivesSpace, ArchiveSocial, and/or Archive-It.
  • Experience in the use of permanent URL standards and persistent resource handles (DOIs, URIs, PURLs, etc.).

Knowledge, Skills & Abilities:

  • Excellent customer service skills
  • Excellent oral, written, and online communication skills
  • Strong project management abilities
  • Flexibility, adaptability, willingness to accept and initiate change
  • Knowledge of basic library procedures and policies
  • Familiarity with copy cataloging in a library
  • Experience with digital resource management
  • Ability to interact with colleagues effectively and courteously
  • Ability to work independently and cooperatively in a team environment
  • Attention to detail and accuracy
  • Commitment to providing high quality services to library users
Work Environment:


  • Customer service role on campus. Office and library environment, requiring frequent sitting and desk-based tasks.
  • Work requires some visual strain with the use of a computer.
  • Work may require some physical strain with lifting of books.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Cover Letter
  2. Resume
About the Olin Library:


The Rollins College Olin Library strives to be an exemplary liberal arts college library that collaborates with our diverse academic community in teaching, learning, and knowledge creation. We seek to empower the Rollins community through personalized, expert services, curated and diverse resources, and engaging, supportive environments.

To learn more about Olin, please click here!

Diversity & Inclusion at Rollins:


Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences—from race and ethnicity to sexual orientation and political perspectives—as rich opportunities for understanding, learning, and growth. To learn more, please click here.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.

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