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Academic Affairs

Administrative Assistant/Bush Science Center Building Coordinator

Apply now Job no: 493572
Work type: Staff (Full-Time)
Location: Orlando, FL, Winter Park, FL
Categories: Biology, Mathematics & Computer Science
Division: Academic Affairs


Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked—from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities. 

For the 15th consecutive year, Rollins College has been named a “Great College to Work For”! Be a part of the Rollins experience and find a place where you belong. Ready to join us?

Our Service 
Excellence Philosophy:


At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Click here to learn more about our commitment to Service Excellence at Rollins College!

Benefits &

  • 15 Days - Paid Time Off (vacation, sick and personal time)
  • 10 Days - Paid Holidays
  • 5 Days - Paid College Closure Days
  • Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
  • 100% Employer-Funded Health Reimbursement Account ($125+/month)
  • 100% Employer-Paid Short & Long Term Disability Insurance
  • Domestic Partner Benefits
  • 11.5% Employer Retirement Contributions
  • Discounted On-Campus Dining Meal Plans
  • FREE On-Campus Parking
  • FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)
  • FREE Full Tuition for Employees and their Families
  • Pet Insurance
  • 100% Employer-Funded Employee Assistance Program
  • Flexible Spending Accounts
  • Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
  • Plus More!

Additional Perks:

  • Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
  • FREE E-Training Courses & Professional Development Opportunities
  • IT Software & Laptop Discounts (Apple, Lenovo, and more)
  • College Bookstore Discounts 
  • Annual Service Awards & Recognition Programs
  • Plus More!

Rollins offers a competitive hourly rate, along with our generous benefits package. Click here to review our full benefits package.


Rollins College seeks a proactive and detail orientated Coordinator to assist the Science Division which includes multiple departments and the Student Faculty Collaborative Research Program.

Division Support and Building Liaison

  • Work with the division chair to organize and prioritize divisional activities.
  • Work with division and department chairs to organize and manage building room usage and schedules.
  • Interface with IT to mitigate building technology integration, updates, and repairs.
  • Work with the Facilities Management team to manage building maintenance and upkeep.
  • Support divisional faculty with administrative duties including planning and coordinating division events, room reservations, and maintaining records.

Departmental Support

  • Support departmental chairs with the organization of departmental documents and maintain departmental records using Canvas or other software.
  • Assist department chairs with scheduling and schedule updates.
  • Coordinate and liaise with departmental student organizations to organize events.
  • Coordinate, market, budget, room reservations, and implement events/meetings for faculty and department participants.
  • Assist departmental hiring search committees with logistical support, including arranging candidate accommodation and travel, on-campus scheduling, and points of contact.

Programmatic Support

  • Interface with the Office of Student Employment, the Office of the Provost, Human Resources, and the SFCS directors to establish the SFCS payroll.
  • Process payroll information for students and faculty. 
  • Schedule room reservations and catering for the Fall poster session, summer presentations, and other presentations.

Qualifications & Education:

  • High School education plus one year of additional business, technical, or college training or equivalent combination of education and experience.
  • Minimum of two years job-related experience.

Preferred Qualifications:

  • Experience in or knowledge of college environments.
  • Computer fluency including Microsoft Office Suite, and the ability to maintain web pages.

Knowledge, Skills, & Abilities:

  • Strong verbal and written communication skills for activities such as conducting phone calls, composing emails, maintaining, and updating files, reports, and other correspondence.
  • Thorough knowledge of budget management including budget reconciliation, expense allocation, credit card reconciliation, process reimbursements, and travel expenses.
  • Ability to understand and interpret complex oral and written instructions.
  • Strong interpersonal skills and the ability to use tact and good judgment in resolving work problems and dealing with the public, students, and staff.
  • Knowledge and practice of organizational and time management skills.
  • Computational skills sufficient to order supplies, process invoices, etc.
  • Ability to work independently and in a fast-paced environment with frequent interruptions.

Work Schedule:

The Coordinator role is a full-time 12-month appointment, scheduled to work 7.5 hours/day, 37.5 hours per week. The schedule for this position is Monday-Friday, 8:30 am - 5:00 pm.*

*Overtime may be required as needed.

Work Environment:

  • Office environment, with front-facing position. 
  • Requires work on a computer which may lead to visual strain.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

  1. Resume
  2. Cover Letter (optional)

Review of applications will begin immediately and continue until the position is filled.

Diversity & Inclusion at Rollins:


Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences—from race and ethnicity to sexual orientation and political perspectives—as rich opportunities for understanding, learning, and growth. To learn more, please click here.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities. 

FLSA Status:


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Advertised: Eastern Standard Time
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